AMENDMENTS TO RULES FOR USING THE OKLAHOMA COURT INFORMATION SYSTEM OF THE OKLAHOMA SUPREME COURT, TITLE 20 O.S., CH. 18. APP. 3
Rules for Using the Oklahoma Court Information System of the
Oklahoma Supreme Court, 20 O.S., Ch. 18, App. 3, with
amendments approved by this Court, are set out in full in the
attached exhibit, and are hereby adopted with an effective
date of October 1, 2017.
order and the exhibit attached hereto shall be published
three times in the Oklahoma Bar Journal.
ORDER OF THE SUPREME COURT IN CONFERENCE on the 11 th day of
C.J., Gurich, V.C.J., Watt, Winchester, Edmondson, Colbert,
Reif, and Wyrick, JJ., concur;
Kauger, J., not voting.
TO ORDER NO. SCAD-2017-64
for Using the Oklahoma Court Information System of the
Oklahoma Supreme Court
- Purpose and Scope of Rules
purpose of these Rules is to make clear that certain uses of
Oklahoma Court Information System (OCIS O.C.I.S.) resources are and are not appropriate
by state and county employees, officials, public entities,
and affiliate organizations connected to O.C.I.S.OCIS. The term "user"
shall include any person, entity, or organization using or
attempting to use an O.C.I.S.OCIS provided resource. A
"resource" includes, but is not limited to,
hardware, electronic network, computer-based information,
information resource, or related activity managed or
supervised by the O.C.I.S.
Rules are further designed to protect the Confidentiality,
Integrity, and Availability of computing resources provided
to such users. Users of O.C.I.S.
OCIS are to use these resources responsibly,
professionally, ethically, and lawfully. All resources are to
be used in a manner that reflects common sense and good
judgment, and that is consistent with the Court's
standard of business conduct.
Rules are not designed to enumerate all possible appropriate
and inappropriate uses. The Oklahoma Supreme Court and its
Chief Justice may at any time make determinations that
particular uses are or are not appropriate. Nothing in these
Rules shall be construed to limit the authority of the
Supreme Court or Chief Justice thereof to act in a particular
circumstance. Okla. Const., Art. 7, § 5.
Rules for Using the Oklahoma Court Information System and
amendments thereto shall become effective when filed with the
Clerk of the Supreme Court. The Rules shall be codified at 20
O.S. Ch. 18, App. 3.
- Monitoring Use of O.C.I.S.
OCIS and Investigation of Inappropriate Use
Oklahoma Supreme Court 's Management Information
Services (O.S.C.M.I.S. MIS)
monitors transmissions or requests originating inside and
outside of O.C.I.S. OCIS,
and has discretion to block access or take any other
appropriate action necessary to protect O.C.I.S. OCIS upon discovery of the
inappropriate activity. When O.S.C.M.I.S. MIS takes specific action
to protect O.C.I.S. OCIS
from such transmissions or requests it shall report the
action taken to the Administrative Director of the Courts.
resources governed by these Rules are the property of the
State of Oklahoma and are provided to assist users in
performing their jobs. There is no expressed or unexpressed
pretext of confidentiality. Users should keep in mind that
anything created or stored in the computer system may, and
likely will, be reviewed by others, and by using such
resources the user consents to such reviews. However,
storage of court data, including emails or other records, on
network servers or other locations which may be monitored or
accessed by MIS personnel shall not operate to waive any
applicable confidentiality, privilege, or other protection
governing public disclosure.
O.S.C.M.I.S. MIS monitors
the use of transmissions on O.C.I.S.
OCIS, routine reviews or judgments regarding the
content of information transmitted on O.C.I.S. OCIS will not be made. However,
personnel of O.S.C.M.I.S.
MIS designated by the Administrative Director of the
Courts shall investigate complaints of possible inappropriate
use. Additionally, possible inappropriate use of O.C.I.S. OCIS that comes to the
attention of personnel of O.S.C.M.I.S. MIS in the course of their
duties shall be investigated by personnel of O.S.C.M.I.S. MIS designated by the
Administrative Director of the Courts. The uses reviewed can
include, but are not limited to, any and all materials
created, stored, sent, or received on the computer, Internet
and e-mail usage, Instant Messaging sessions, and usage
detail on mobile computing devices such as Court-supplied PDA
phones, and cellular modems , and laptops/tablets.
- Remedial Action Upon Inappropriate Use of O.C.I.S. OCIS
of O.C.I.S.OCIS are obliged
to report any misuse, or possible misuse, of O.C.I.S.OCIS resources to the
Administrative Director of the Courts for further
investigation. Possible inappropriate use
investigated by O.S.C.M.I.S. shall be reported to the
Administrative Director of the Courts, the Information
Security OfficerThe Administrative Director of
the Courts (or the Director's designee), the MIS
Director, and the Information Security Officer shall
investigate possible inappropriate use, and shall take all
necessary action to ensure system security and protect court
operations., and the Chief Justice of
the Oklahoma Supreme Court. Upon receiving report of possible
inappropriate use, the Chief Justice shall determine if such
use is inappropriate. Upon a determination by the Chief
Justice that such use is inappropriate the Chief Justice
shall determine the appropriate remedial action and notify
the Administrative Director of the ...