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Amendments To Rules For Using Oklahoma Court Information System of Oklahoma Supreme Court

Supreme Court of Oklahoma

September 11, 2017

AMENDMENTS TO RULES FOR USING THE OKLAHOMA COURT INFORMATION SYSTEM OF THE OKLAHOMA SUPREME COURT, TITLE 20 O.S., CH. 18. APP. 3

          ORDER

         The Rules for Using the Oklahoma Court Information System of the Oklahoma Supreme Court, 20 O.S., Ch. 18, App. 3, with amendments approved by this Court, are set out in full in the attached exhibit, and are hereby adopted with an effective date of October 1, 2017.

         This order and the exhibit attached hereto shall be published three times in the Oklahoma Bar Journal.

         DONE BY ORDER OF THE SUPREME COURT IN CONFERENCE on the 11 th day of September, 2017.

          Combs, C.J., Gurich, V.C.J., Watt, Winchester, Edmondson, Colbert, Reif, and Wyrick, JJ., concur;

          Kauger, J., not voting.

         EXHIBIT TO ORDER NO. SCAD-2017-64

         Oklahoma Statutes

         Title 20

         Chapter 18

         Appendix 3

         Rules for Using the Oklahoma Court Information System of the Oklahoma Supreme Court

         Rule 1 - Purpose and Scope of Rules

         The purpose of these Rules is to make clear that certain uses of Oklahoma Court Information System (OCIS O.C.I.S.) resources are and are not appropriate by state and county employees, officials, public entities, and affiliate organizations connected to O.C.I.S.OCIS. The term "user" shall include any person, entity, or organization using or attempting to use an O.C.I.S.OCIS provided resource. A "resource" includes, but is not limited to, hardware, electronic network, computer-based information, information resource, or related activity managed or supervised by the O.C.I.S. OCIS.

         The Rules are further designed to protect the Confidentiality, Integrity, and Availability of computing resources provided to such users. Users of O.C.I.S. OCIS are to use these resources responsibly, professionally, ethically, and lawfully. All resources are to be used in a manner that reflects common sense and good judgment, and that is consistent with the Court's standard of business conduct.

         The Rules are not designed to enumerate all possible appropriate and inappropriate uses. The Oklahoma Supreme Court and its Chief Justice may at any time make determinations that particular uses are or are not appropriate. Nothing in these Rules shall be construed to limit the authority of the Supreme Court or Chief Justice thereof to act in a particular circumstance. Okla. Const., Art. 7, § 5.

         The Rules for Using the Oklahoma Court Information System and amendments thereto shall become effective when filed with the Clerk of the Supreme Court. The Rules shall be codified at 20 O.S. Ch. 18, App. 3.

         Rule 2 - Monitoring Use of O.C.I.S. OCIS and Investigation of Inappropriate Use

         The Oklahoma Supreme Court 's Management Information Services (O.S.C.M.I.S. MIS) monitors transmissions or requests originating inside and outside of O.C.I.S. OCIS, and has discretion to block access or take any other appropriate action necessary to protect O.C.I.S. OCIS upon discovery of the inappropriate activity. When O.S.C.M.I.S. MIS takes specific action to protect O.C.I.S. OCIS from such transmissions or requests it shall report the action taken to the Administrative Director of the Courts.

         The resources governed by these Rules are the property of the State of Oklahoma and are provided to assist users in performing their jobs. There is no expressed or unexpressed pretext of confidentiality. Users should keep in mind that anything created or stored in the computer system may, and likely will, be reviewed by others, and by using such resources the user consents to such reviews. However, storage of court data, including emails or other records, on network servers or other locations which may be monitored or accessed by MIS personnel shall not operate to waive any applicable confidentiality, privilege, or other protection governing public disclosure.

         While O.S.C.M.I.S. MIS monitors the use of transmissions on O.C.I.S. OCIS, routine reviews or judgments regarding the content of information transmitted on O.C.I.S. OCIS will not be made. However, personnel of O.S.C.M.I.S. MIS designated by the Administrative Director of the Courts shall investigate complaints of possible inappropriate use. Additionally, possible inappropriate use of O.C.I.S. OCIS that comes to the attention of personnel of O.S.C.M.I.S. MIS in the course of their duties shall be investigated by personnel of O.S.C.M.I.S. MIS designated by the Administrative Director of the Courts. The uses reviewed can include, but are not limited to, any and all materials created, stored, sent, or received on the computer, Internet and e-mail usage, Instant Messaging sessions, and usage detail on mobile computing devices such as Court-supplied PDA phones, and cellular modems , and laptops/tablets.

         Rule 3 - Remedial Action Upon Inappropriate Use of O.C.I.S. OCIS

         Users of O.C.I.S.OCIS are obliged to report any misuse, or possible misuse, of O.C.I.S.OCIS resources to the Administrative Director of the Courts for further investigation. Possible inappropriate use investigated by O.S.C.M.I.S. shall be reported to the Administrative Director of the Courts, the Information Security OfficerThe Administrative Director of the Courts (or the Director's designee), the MIS Director, and the Information Security Officer shall investigate possible inappropriate use, and shall take all necessary action to ensure system security and protect court operations., and the Chief Justice of the Oklahoma Supreme Court. Upon receiving report of possible inappropriate use, the Chief Justice shall determine if such use is inappropriate. Upon a determination by the Chief Justice that such use is inappropriate the Chief Justice shall determine the appropriate remedial action and notify the Administrative Director of the ...


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